The City of Ekurhuleni is inviting applications for the position of Admin Assistant: Support Fleet (Reference Number: TRFL19499) within its Transport and Fleet Management Department. The permanent position offers an opportunity for a suitably qualified administrative professional to contribute to the municipality’s records management and office support functions.
Based in Ekurhuleni, Gauteng, the successful candidate will assist with maintaining accurate records, processing correspondence, managing files and supporting daily administrative activities. The role is important for ensuring that information remains organised, accessible and properly managed in line with applicable legislation.
The municipality is seeking candidates who have completed Grade 12, hold a National Diploma in Office Administration or an equivalent qualification at NQF Level 6, and have between one and two years of relevant experience in a similar environment.
The advertised basic salary ranges from R286,272 to R392,628 per annum, plus benefits. This is a permanent employment opportunity for candidates with the appropriate qualifications and experience who want to build their careers in municipal administration and records management.
Applications must be submitted online through the official City of Ekurhuleni website. The closing date is 3 November 2026, and interested applicants should ensure that they apply before the deadline.
Qualified candidates are encouraged to submit their applications before the closing date.
What is the Admin Assistant: Support Fleet opportunity?
The Admin Assistant: Support Fleet position is an administrative role within the City of Ekurhuleni’s Transport and Fleet Management Department. Although the department’s name refers to transport and fleet management, the advertised duties focus primarily on records administration, correspondence and office support.
The position exists to help maintain an efficient records system that meets the needs of municipal employees while complying with relevant legislation. Proper records management enables departments to retrieve information when needed, preserve important documents and manage archived information appropriately.
The successful candidate will support the Records Section by keeping files organised, processing incoming and outgoing correspondence, recording meeting minutes and helping ensure that office supplies are available. These activities contribute to the department’s daily operations and help maintain reliable administrative processes.
Why could this opportunity be valuable?
Working as an Admin Assistant: Support Fleet could help candidates strengthen their administrative skills while gaining experience in a municipal environment.
The role provides practical exposure to records management, document control, correspondence handling, meeting administration and office resource coordination. These are transferable skills that can be useful in government departments, municipalities, corporate offices and other organisations with formal recordkeeping systems.
The position may also help an employee build a foundation for future administrative roles, including records administrator, office administrator, document controller or administrative officer positions, depending on further experience, qualifications and available vacancies.
Employers value these skills because accurate records, organised documentation and efficient communication support accountability, productivity and compliance with organisational procedures.
Quick Overview
Item Details Opportunity Admin Assistant: Support Fleet Company City of Ekurhuleni Location City of Ekurhuleni, Gauteng Closing Date 3 November 2026 Salary/Stipend R286,272–R392,628 basic salary per annum, plus benefits Employment Type Permanent Industry Transport and Fleet Management Department Target Group Candidates meeting the advertised qualifications and experience requirements Application Method Online application through the City of Ekurhuleni website
What will successful candidates do?
The successful candidate will provide administrative support to the Records Section, helping ensure that municipal documents are properly organised, recorded and stored. Maintaining accurate records will be an important part of the role, as staff need reliable access to information for their daily responsibilities.
The employee will also assist with correspondence, meeting documentation and general office support. This includes recording minutes, distributing communications and helping the section maintain adequate stationery and other office supplies.
In addition, the position involves supporting appropriate document archiving and disposal procedures. The employee will need to handle administrative information carefully and follow applicable legislation and established processes.
Main responsibilities include:
- Maintain an accurate filing system by opening, indexing, referencing and closing files.
- Assist with the disposal of records and information in accordance with applicable legislation.
- Record meeting minutes and capture approved minutes for future reference and archiving.
- Register incoming and outgoing mail to support effective correspondence tracking.
- Order and monitor stationery and other office supplies to help prevent shortages.
- Distribute correspondence to the relevant municipal employees.
- Open new files and ensure that records are correctly organised.
- Perform photocopying and document-binding tasks when requested.
- Receive and process correspondence relating to records and filing activities.
Who should apply?
This opportunity is suitable for individuals who have a background in office administration and are interested in working in a structured municipal environment.
Applicants should have completed Grade 12 and obtained a National Diploma in Office Administration or an NQF Level 6 qualification. The advertisement also requires one to two years of experience in a similar working environment.
Candidates with practical experience in filing, document management, correspondence processing and general office administration may find the responsibilities relevant to their professional background. Attention to detail, organisation, accurate recordkeeping and the ability to handle administrative tasks systematically are useful capabilities for this type of position.
The advertisement does not specify any driver’s licence, professional membership or additional certification as a requirement. However, candidates may be asked to provide proof of the applicable NQF level of their qualifications.
Requirements
Applicants must meet the minimum requirements specified in the City of Ekurhuleni advertisement:
- Grade 12.
- National Diploma in Office Administration or an NQF Level 6 qualification.
- One to two years of experience in a similar environment.
Candidates may be requested to submit proof of the NQF level applicable to the qualifications they have obtained.
Salary or Stipend
The advertised basic salary for the Admin Assistant: Support Fleet position is R286,272 to R392,628 per annum, plus benefits.
This is an annual salary range rather than a monthly stipend. The advertisement confirms that benefits are included in addition to the basic salary but does not provide a breakdown of the individual benefits or their monetary value.
Applicants should refer to the official vacancy advertisement for any further remuneration details made available during the recruitment process.
Important Working Conditions
The position is advertised as permanent and is based within the City of Ekurhuleni’s Transport and Fleet Management Department.
The duties described focus on records management, filing, correspondence, meeting administration and general office support.
No additional working conditions were specified in the advertisement.
Insider Tip
Insider Tip: Tailor your CV to demonstrate how your qualifications and previous experience match the administrative responsibilities of this position. Highlight practical examples of maintaining filing systems, processing correspondence, managing documents, recording meeting minutes or supporting office operations. Clearly state your Grade 12 qualification, National Diploma or NQF Level 6 qualification, and your one to two years of relevant experience. Keep your CV accurate and easy to read, and be prepared to provide proof of your qualification’s NQF level if requested.
How to Apply
Interested candidates must submit their applications through the online application system linked to the vacancy advertisement on the official City of Ekurhuleni website.
Application details:
- Position: Admin Assistant: Support Fleet
- Reference number: TRFL19499
- Department: Transport and Fleet Management Department
- Closing date: 3 November 2026
- Application website: www.ekurhuleni.gov.za
- Enquiries: 0860 54 3000
Applicants should locate the relevant vacancy on the municipality’s website and follow the instructions provided in the online application system. Ensure that all information entered is accurate and complete before submitting the application.
The municipality may request proof of the NQF level applicable to a candidate’s qualifications. Applicants should therefore be prepared to provide the relevant evidence if requested.
The City of Ekurhuleni states that candidates who have not been informed of the outcome within six weeks of the closing date should regard their applications as unsuccessful. The municipality also subscribes to the principles of the Employment Equity Act and reserves the right to appoint, not appoint or appoint laterally.
Final Thoughts
The City of Ekurhuleni’s Admin Assistant: Support Fleet vacancy is an opportunity for qualified administrative professionals with relevant experience to pursue permanent employment in local government. Candidates who meet the educational and experience requirements and are comfortable with records management and office administration duties should consider applying.
The position offers an annual basic salary ranging from R286,272 to R392,628, plus benefits, alongside practical experience in municipal administration and records management. These responsibilities can help employees strengthen transferable skills that are useful across a range of administrative careers.
The closing date is 3 November 2026. Interested candidates should review the official advertisement, confirm that they meet the minimum requirements and complete the online application before the deadline.
Applicants who meet the requirements should submit their application before the closing date.