Clicks Group Services is inviting applications for an Administrative Assistant position based in Leaglen, Randburg, Gauteng. The opportunity is listed under the wholesale and retail trade industry and falls within the office support job category.
The successful candidate will provide administrative and financial support to the Facilities Manager, helping to ensure that facilities operations run efficiently. The role involves contractor administration, financial reconciliations, procurement support, reporting, record-keeping and compliance with workplace health and safety requirements.
This permanent position is suitable for candidates with administrative experience, strong organisational skills and an understanding of basic accounting processes. Applicants with experience in facilities management, supplier coordination, Service Level Agreement (SLA) administration and SAP will have relevant experience for the position.
The employer is looking for a detail-oriented professional who can manage multiple responsibilities, maintain accurate records, communicate effectively with stakeholders and work confidently in a demanding business environment. A Grade 12 certificate is essential, while a relevant tertiary qualification is desirable.
The salary and remuneration package have not been disclosed in the advertisement. Applications close on 3 November 2026, so interested candidates should prepare their applications before the deadline.
Qualified candidates are encouraged to submit their applications before the closing date.
What is the Administrative Assistant opportunity?
The Administrative Assistant position at Clicks Group Services focuses on supporting the Facilities Manager with the administrative and financial activities required to maintain an efficient working environment. The role helps coordinate the services, suppliers and internal processes that keep facilities operations running smoothly.
The successful candidate will work across several administrative functions, including contractor management, procurement, invoice verification, budget monitoring and data management. The position also involves liaising with suppliers, finance personnel, line managers and other stakeholders to resolve queries and maintain consistent service delivery.
The role forms part of the facilities management function and supports activities such as cleaning, security, maintenance, pest control, hygiene services and other operational requirements. By maintaining accurate documentation and monitoring expenditure, the Administrative Assistant helps the organisation manage resources responsibly and comply with internal procedures.
Why could this opportunity be valuable?
A permanent administrative position at Clicks Group Services could provide useful experience for candidates who want to strengthen their careers in office administration, facilities management or business operations.
The position offers exposure to several important workplace functions, including financial administration, procurement processes, supplier relations and operational reporting. Candidates who gain practical experience in these areas can develop skills that are relevant to a range of administrative and coordination positions.
Working with SAP, processing requisitions and reconciling invoices can also help an employee build experience in business systems and financial controls. These skills are particularly useful in organisations that manage large volumes of purchasing, supplier payments and operational expenditure.
The role may also help an experienced administrator prepare for future opportunities such as senior administrator, facilities coordinator, procurement administrator or facilities management support positions. Progression would depend on the employee’s performance, additional training and available opportunities.
Employers value administrators who can maintain accurate records, communicate professionally, manage competing priorities and identify discrepancies before they become larger operational problems. Experience in these areas can be useful across the retail, logistics, property management, manufacturing and corporate services sectors.
Quick Overview
Item Details Opportunity Administrative Assistant Company Clicks Group Services Location Leaglen, Randburg, Johannesburg, Gauteng Closing Date 3 November 2026 Salary/Stipend Not disclosed Employment Type Permanent Industry Wholesale and Retail Trade Target Group Candidates meeting the stated administrative and educational requirements Application Method Online application through the Clicks Group careers listing
What will successful candidates do?
The successful candidate will provide day-to-day administrative support to the Facilities Manager, helping to coordinate service providers, maintain operational records and ensure that facilities-related processes are completed accurately. The position requires a combination of administrative efficiency, financial accuracy and professional communication.
Another important part of the job involves monitoring expenditure and supporting the procurement process. The employee will help process orders, check invoices against actual services or goods supplied, maintain petty cash records and assist with budget reporting. Accuracy is important because these tasks contribute to effective cost control and financial accountability.
The Administrative Assistant will also support stakeholder communication, reporting and compliance activities. This includes maintaining documentation, assisting with employee-related matters and helping ensure that workplace procedures meet relevant health and safety requirements.
Main responsibilities include:
- Contractor administration: Maintain contractor documentation, service schedules, contracts and compliance records while monitoring performance against agreed SLAs.
- Service provider coordination: Assist with the administration of cleaning, security, pest control, hygiene, generator and other facilities-related services.
- Budget monitoring: Support the preparation and monitoring of the NSSC services budget to help prevent overspending.
- Procurement administration: Process facilities-related requisitions and goods receipts through SAP.
- Invoice reconciliation: Compare orders, invoices and actual supplies, identifying discrepancies and reporting them to the appropriate finance personnel.
- Timesheet verification: Reconcile weekly timesheets against invoices, including applicable provident fund and medical aid contributions for temporary employment providers.
- Monthly accruals: Ensure outstanding facilities and casual wage invoices are included in the monthly accruals records.
- Cost verification: Check service provider invoices for transport charges, vehicle rental rates, labour costs, overtime and kilometre-based charges.
- Petty cash management: Coordinate authorised petty cash requests, weekly reconciliations and timely replenishment while maintaining the required minimum float.
- Quotation sourcing: Obtain cost-effective quotations for facilities expenses and services to support savings against the budget.
- Reporting and data management: Keep databases updated, maintain accurate records and prepare regular or ad hoc reports.
- Capital expenditure support: Assist with compiling and presenting capital expenditure (Capex) requests.
- Stakeholder communication: Maintain professional working relationships with suppliers, line managers, accounts payable and other internal stakeholders.
- Supplier query resolution: Address supplier queries promptly to support uninterrupted service delivery.
- Employee relations support: Assist with employee-related matters in accordance with relevant legislation and company policies.
- Team support: Help the Facilities Manager monitor team performance, compliance and staff development.
- Health and safety compliance: Support statutory health and safety requirements, housekeeping standards and internal administrative policies.
- Mailing system administration: Help maintain a professional mailing system by reviewing relevant processes and procedures.
- Continuous improvement: Assist with operational changes, upgrades and process improvements in response to business and customer requirements.
Who should apply?
This opportunity is suitable for an organised administrative professional who has experience supporting business operations and is comfortable working with financial records, suppliers and internal stakeholders.
Candidates should have at least two years of administrative experience and a Grade 12 qualification. Experience in facilities management would be beneficial, particularly for applicants who have previously coordinated maintenance services, managed contractors or supported building operations.
Applicants with basic accounting and reconciliation experience will be well suited to the financial administration responsibilities. Familiarity with SAP, procurement processes and supplier management is also relevant because the position involves processing orders, verifying invoices and maintaining accurate financial records.
The ideal candidate should be confident using office software, particularly Microsoft Excel, Word and PowerPoint. Strong planning, communication, problem-solving and decision-making skills are important, along with the ability to manage several tasks under pressure.
A tertiary qualification in business administration, facilities management, logistics or a related field is desirable but is not listed as an essential requirement.
Requirements
Candidates interested in the Clicks Group Services Administrative Assistant position should meet the following requirements and possess the relevant skills outlined in the advertisement.
- Matric (Grade 12): Essential.
- Relevant tertiary qualification: Desirable, particularly in Business Administration, Facilities Management, Logistics or a related field.
- Administrative experience: At least two years of administrative experience.
- Facilities management experience: Desirable.
- Basic accounting knowledge: Experience with basic accounting and reconciliations.
- SAP experience: Experience using SAP.
- Customer relations: Experience handling customer relations or supplier management.
- SLA administration: Experience administering Service Level Agreements and coordinating contractors.
- Computer literacy: Strong computer skills, including Excel, Word and PowerPoint.
- Human resources knowledge: Working knowledge of HR principles.
- Planning and organisation: Strong planning and organising abilities.
- Communication: Excellent verbal and written communication skills.
- Attention to detail: High accuracy levels and the ability to maintain reliable records.
- Multitasking: Ability to manage competing tasks in a high-pressure environment.
- Customer engagement: Professional customer service, engagement and problem-solving skills.
- Project management: Project management and decision-making abilities.
The employer also identifies the following essential competencies:
- Delivering results and meeting customer expectations.
- Relating and networking.
- Planning and organising.
- Deciding and initiating action.
- Adapting and responding to change.
- Coping with pressures.
No specific driver’s licence, professional certification or additional licence requirement is stated in the advertisement.
Salary or Stipend
The job advertisement does not disclose the salary or remuneration package.
No additional employee benefits were listed in the advert.
Interested candidates should consult the employer’s official recruitment process for any further remuneration information that may be made available.
Important Working Conditions
The position is permanent and based at Clicks Group Services in Leaglen, Randburg, Gauteng. The employee will report directly to the Facilities Manager.
The work involves administrative and financial support for facilities operations, including contractor coordination, procurement, supplier communication, record-keeping and compliance activities.
The advertisement does not specify shift patterns, weekend duties, remote or hybrid working arrangements, required travel, working hours or a driver’s licence requirement.
No additional working conditions were specified in the advertisement.
Insider Tip
Insider Tip: Tailor your CV to the financial and facilities administration responsibilities of this position. Highlight your administrative experience, particularly any work involving invoice reconciliation, purchase requisitions, supplier communication, budget tracking and contractor coordination. If you have used SAP or managed Excel-based reports, explain how you used these tools in your previous roles. Prepare practical examples of how you identified a discrepancy, resolved a supplier query, maintained accurate records or managed competing deadlines. If you do not have direct facilities management experience, emphasise transferable administrative and financial skills without overstating your experience.
How to Apply
Applications should be submitted online through the Clicks Group careers listing for the Administrative Assistant vacancy.
Applicants can locate the position using the following details:
- Position: Administrative Assistant
- Listing reference: click_027788
- Location: Leaglen, Randburg, Gauteng
- Closing date: 3 November 2026
Visit the official Clicks Group website to locate the careers section and search for the advertised position. Check that the vacancy reference matches the listing before submitting your application.
Before applying, review your CV to ensure that your qualifications, employment history, administrative experience and relevant technical skills are clearly presented. Include accurate information about your SAP experience, financial administration duties and supplier or contractor coordination where applicable.
The supplied advertisement does not specify a list of mandatory supporting documents. Follow the instructions provided on the online application page and ensure that all requested information is complete before submission.
For assistance with the registration process, the advertisement provides the following support contact details:
- Telephone: 010 140 3099
- Email: clickssupport@pnet.co.za
Applications should be submitted before the closing date to avoid missing the opportunity.
Final Thoughts
The Clicks Group Services Administrative Assistant vacancy may suit candidates with at least two years of administrative experience who are comfortable with financial reconciliations, supplier communication, procurement and office systems. A Grade 12 certificate is essential, while relevant tertiary studies and facilities management experience are advantageous.
The position offers exposure to facilities operations, financial controls, contractor administration and stakeholder management within a permanent role in the wholesale and retail sector. These responsibilities can help candidates strengthen practical skills that are useful in several administrative and operational career paths.
Interested applicants should review the requirements carefully, prepare a relevant CV and complete the online application process in good time. The advertised closing date is 3 November 2026.
Applicants who meet the requirements should submit their application before the closing date.