South African Airways Technical (SAAT) has opened an HR Admin Assistant vacancy in Kempton Park, Gauteng, within the Human Capital division.
The position is a permanent opportunity at AL3 job grade, reporting to the Regulatory & Type Training Manager. The role is focused on administrative support, maintenance training records, data capturing and related training administration.
The ideal candidate should have Grade 12 or equivalent with a one-year certificate in Administration or HR, as well as relevant HR and technical training administration experience. A Diploma at NQF Level 6 is listed as advantageous.
The role also requires experience with systems and software including AMOS, MS Office, SAP and QMP On Demand, together with knowledge of relevant South African employment, skills development and training legislation and policies.
The salary is not disclosed in the advertisement. Applications for the HR Admin Assistant position close on 9 October 2026.
Qualified candidates are encouraged to submit their applications before the closing date.
What is the HR Admin Assistant opportunity?
The HR Admin Assistant position provides administrative support to SAAT’s Human Capital function, with a particular focus on Maintenance Training. The employee will help keep training information accurate, organised and accessible while supporting examinations, attendance records, certificates and training schedules.
The role also has an important systems component. The successful candidate will perform Super User duties for AMOS, including testing updates, checking reports, supporting system changes and assisting with the development and implementation of new reporting requirements.
Beyond routine administration, the position supports managers, instructors and MIP’s with training-related information and services. The employee will also contribute to annual training scheduling, reporting, examination administration, procurement-related payments and the safekeeping of training and examination materials.
Why could this opportunity be valuable?
This position can provide practical experience across HR administration, technical training administration, data management, examination administration and workplace systems.
The successful employee can develop skills in areas such as records management, reporting, data capturing, training coordination, document control, stakeholder communication and the use of specialised business systems.
Experience gained in a technical training environment can also be useful in aviation, transport, engineering, manufacturing and other organisations where employee training, regulatory compliance and accurate records are important.
Employers generally value administrative professionals who can work accurately with large amounts of information, understand workplace procedures, communicate with different departments and use multiple digital systems confidently.
Quick Overview
Item Details Opportunity HR Admin Assistant Company South African Airways Technical (SAAT) Location Kempton Park, Gauteng Closing Date 9 October 2026 Salary/Stipend Not disclosed Employment Type Permanent Industry Aviation Target Group Candidates meeting the advertised education, experience, skills and licensing requirements Application Method Submit an application through the advertised recruitment process
What will successful candidates do?
The successful candidate will provide day-to-day administrative support for the Maintenance Training function. This includes maintaining training information, preparing class and attendance documentation, capturing examination information and assisting with certificates and related records.
A significant part of the position involves working with AMOS and other systems. The employee will test system and report changes, assist with user acceptance testing, create or update training-related codes and templates, and work with IT and other departments when system issues need to be resolved.
The position also involves supporting managers and instructors with reports, schedules, classroom bookings and training administration while maintaining secure records and controlling examination materials.
Main responsibilities include:
- Perform Super User responsibilities for the AMOS system and test new system versions and reports.
- Assess how system changes may affect the Maintenance Training Department.
- Update business processes, training manuals and related documentation.
- Develop theoretical and practical examinations and coordinate the required sign-offs.
- Prepare User Report Specifications, UAT reports and functional testing reports.
- Work with IT on AMOS reporting requirements and system-related issues.
- Check HR and QA interfaces and request assistance where necessary.
- Create new course codes and templates and train staff when required.
- Prepare daily class and attendance lists.
- Capture QMP examination information on QMP On Demand.
- Prepare practical examination documents and envelopes.
- Capture, file and maintain class and attendance records.
- Prepare certificates and TETA carry cards and arrange required signatures.
- Maintain controls for certificates that have been issued.
- Provide efficient counter services to employees and other customers.
- Support Department Managers and MIP’s with administrative services.
- Assist with training matrix codes and the annual training schedule.
- Check annual schedules before implementation.
- Support meetings relating to the annual scheduling process.
- Maintain secure filing systems and create new annual training files.
- Order stationery and PC/copier consumables.
- Process staff file transfers, create new files and remove files for employees leaving the company.
- Update the Training Prospectus.
- Move completed records to the archive and arrange the shredding of old examinations after five years.
- Provide administration for own-time and full-time examinations.
- Prepare payment requisitions for primary and secondary payments and forward them to HR.
- Coordinate classroom booking requests.
- Prepare statistical reports and other reports required by managers and instructors.
- Provide training to MIP’s.
- Monitor the Admin Office budget and provide budget reports.
- Identify budget anomalies and initiate corrective action.
- Safeguard examination materials.
- Control the safekeeping of laptops and projectors.
Who should apply?
The position is aimed at an experienced HR or technical training administration professional who is comfortable handling detailed records, examinations, training documentation and computer-based systems.
Candidates should have Grade 12 or an equivalent qualification together with a one-year certificate in Administration or HR. A Diploma at NQF Level 6 is advantageous.
The advert requires five years of HR experience as a Technical Training Admin Officer, while two years’ experience working with Training and Skills Development Suppliers is advantageous.
Applicants must also have experience with AMOS, MS Office including Access, SAP, QMP On Demand, PDF editing tools and the Snipping Tool. A good understanding of relevant South African employment and skills development legislation and organisational policies is also required.
A valid Code B driver’s licence and TVOP licence are required.
Requirements
The advertisement lists the following requirements:
- Grade 12 or equivalent with a one-year certificate in Administration or HR – essential.
- Diploma at NQF Level 6 – advantageous.
- Valid driver’s licence – essential.
- Five years’ HR experience as a Technical Training Admin Officer – essential.
- Two years’ experience working with Training and Skills Development Suppliers – advantageous.
- Two years’ good knowledge of AMOS – essential.
- Two years’ comprehensive knowledge of MS Office, including Access – essential.
- Knowledge of the Snipping Tool – essential.
- Knowledge of SAP – essential.
- Knowledge of QMP On Demand – essential.
- Knowledge of PDF editor software – essential.
- Willingness to learn new programmes.
- Knowledge of the SAAT organisation.
- Knowledge of SAAT Training and Skills Development Policies.
- Knowledge of the LRA, EEA, SAQA, SDA and BCEA, as well as recognised policies.
- Knowledge of SAAT Procurement Policies.
- MS Word and MS Excel computer literacy.
- Strong administration skills.
- Verbal and written communication skills.
- Interpersonal skills.
- Supervisory skills.
- Understanding of a broad range of technical topics, including auditing processes.
- Typing speed of 40 words per minute with an accuracy of 90% or better.
- Good knowledge of SAAT policies and procedures.
- Valid Code B driver’s licence.
- TVOP licence.
- Teamwork and cooperation.
- Attention to detail.
- High-level written and verbal communication.
- Self-motivation.
- Tact and persuasive ability.
- Strong self-starting capabilities.
- Confidence in carrying out responsibilities.
- Positive attitude.
- Reliability and the ability to work without constant follow-up.
- Ability to remain focused on assigned work.
- Good judgement.
- Ability to think quickly and logically.
- Thoroughness resulting in accuracy and neatness.
- Capacity to develop.
- Analytical approach.
Salary or Stipend
The job advertisement does not disclose the salary or remuneration package.
No additional employee benefits were listed in the advert.
Important Working Conditions
The position is based in Kempton Park, Gauteng, and is offered as a permanent role.
A valid Code B driver’s licence and TVOP licence are listed as requirements. The position also involves responsibility for the safekeeping and control of examination materials, laptops and projectors.
No additional working conditions were specified in the advertisement.
Insider Tip
Insider Tip: Candidates should tailor their CV to clearly demonstrate the specific systems and experience requested in the advert, particularly AMOS, SAP, QMP On Demand, MS Office and technical training administration. Where possible, quantify relevant experience such as years spent managing training records, examinations, reports, schedules or employee files, and highlight your accuracy, administrative control and ability to work with multiple departments.
How to Apply
Interested candidates should apply through the SAAT recruitment process associated with Reference Number SAA260930-1.
Before submitting an application, candidates should ensure that their qualifications, relevant work experience, software knowledge and licence requirements are clearly reflected in their application.
The closing date is 9 October 2026. Applicants should ensure that their information is complete and submitted before the deadline.
Final Thoughts
The HR Admin Assistant vacancy is suited to candidates with substantial experience in HR and technical training administration who can manage detailed records, examinations, reporting and training systems.
The opportunity can provide further experience in aviation-related training administration, compliance, data management, reporting and specialised workplace systems.
Candidates interested in the permanent Kempton Park position should take note of the 9 October 2026 closing date and ensure that they meet the advertised requirements before applying.
Applicants who meet the requirements should submit their application before the closing date.