Position: Administrative Assistant.
Location: Johannesburg, Gauteng.
Closing Date: 30 November 2025.
Reference ID: AABrak.
Role Purpose
The Administrative Assistant is responsible for accurately capturing daily stock movement, ensuring all documentation for incoming and outgoing loads is correct and complete, and supporting smooth operational flow. The role also includes maintaining safety and housekeeping standards.
Key Responsibilities
Stock Capturing
Record all stock movements within 3 hours, following the Stock Capturing SOP.
Verify weights by comparing internal and external weighbridge results and dip readings.
Report any variances immediately.
Submit all completed documentation to the FM within required timeframes.
Investigate stock discrepancies within 3 hours and report findings to the OM.
Finalise month-end stock and transfer opening balances to the new month by the first day.
Issue accurate daily instructions and blends; address any errors and arrange operator training with the LM when needed.
Ensure all documents and control procedures are checked for operational accuracy.
Documentation for Incoming & Outgoing Loads
Ensure GRVs and GDNs for all raw materials and products are accurately completed, including product codes.
Arrange training for weighbridge operators when necessary.
Ensure all GRVs have correct customer order numbers.
Verify accurate weighing of all raw materials and outgoing products (including drums and flowbins).
Email weight details for collected and processed loads to suppliers within 24 hours.
Attend daily 9:00 meetings with relevant departments to discuss stock levels, orders, schedules, and non-conformances.
Follow up on instructions not received from the previous shift.
Driver Incentives & Trip Sheets
Capture and submit driver incentive bonuses by the 13th of every month.
Capture and submit driver trip bonuses by the 13th.
General Data Capturing
Perform additional capturing tasks requested by team members.
Stock Control: PPE, Stationery, Consumables
Order required PPE, consumables, and stationery.
Maintain and control stock levels of these items.
Keep the storeroom neat and orderly.
Archiving
Archive all company records properly and keep them well-organised.
Safety & Housekeeping
Ensure hygiene, foreign body, and glass control requirements are met.
Check yard stock levels and ensure flowbins and drums do not exceed limits.
Planning & Scheduling UCO Collections
Schedule and plan daily UCO collections with stores and drivers.
Capture collection data accurately.
Requirements
Qualifications & Experience
Grade 12
Computer literacy: Excel, Word, Outlook, SAP
Accounting at Grade 12 level
Experience in a finance-related role is recommended
Skills & Attributes
Strong organisational skills
Excellent attention to detail
Self-motivated and responsible
Good communication and interpersonal skills
Positive attitude and assertiveness
Logical thinker with strong initiative
Customer-service orientation
Ability to work independently
Able to work under pressure and meet deadlines