Position: Administrative Assistant I (P13) – Protection Services Division
Location: Auckland Park Kingsway Campus
Contract: Permanent
Closing Date: 8 August 2025
Remuneration: Market-related
Employment Equity: Yes
Key Purpose:
To provide professional administrative support to the Director of Compliance, Risk & Enforcement (CRE) and the team to ensure smooth operations of the division.
Responsibilities:
General Administration:
Perform departmental administrative tasks efficiently.
Draft correspondence, reports, memoranda & meeting minutes.
Maintain office records & arrange workshops, functions, and travel.
Monitor compliance with UJ & regulatory policies.
Client Management:
Interact & liaise with internal/external stakeholders.
Handle calls, queries & greet visitors professionally.
Financial Administration:
Process financial requests, claims & track expenses.
Handle procurement via Oracle (supplies, equipment, quotations).
Manage overtime requests, invoices & reconciliation.
Professional Development:
Attend training & implement supervisor guidance.
Minimum Requirements:
Matric/Grade 12 (NQF4)
3–5 years’ job-related experience
Valid driver’s license
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Knowledge of purchasing & procurement systems (Oracle)
Ability to handle confidential information
Recommendations (Advantageous):
Tertiary qualification in Business Administration or related field.
Administrative experience in higher education, legal, accounting, or audit.
Knowledge of university rules/regulations.
Skills & Competencies:
Excellent customer service & communication skills.
Teamwork & collaboration.
Strong planning, organization & decision-making abilities.
Commercial focus & attention to detail.
Excellent telephone etiquette & interpersonal skills.