Administrative Assistant (J Hay Band).
Reference: RAN251111-1.
Closing Date: 08 December 2025.
Location: Zuikerbosch, Three Rivers East, Vereeniging, Gauteng.
Portfolio: Bulk Water Services – Operations.
Type: Permanent.
Job Summary
The Administrative Assistant will provide daily administrative support to the Operations division, ensuring the smooth running of office activities and compliance with required standards.
Minimum Requirements
Grade 12 (National Senior Certificate)
NQF Level 4 Certificate in Office Administration
Minimum of 3 years’ experience in a secretarial or administrative role
Valid driver’s licence and ability to pass the Rand Water K53 test
Computer literacy
Key Responsibilities
Prepare, type, and distribute correspondence, minutes, monthly lime reports, and plant status reports.
Type operational instructions, motivations, and standard operating procedures for the Operations Department.
Manage timesheets, leave forms, and attendance registers.
Create local orders and reservations on SAP, obtain necessary signatures, and follow up on order placement.
Send, receive, and distribute emails to relevant team members.
Maintain and update Management Team diaries daily.
Assist the TOO with general administrative tasks.
Ensure invoices are signed and submitted to Finance for payment processing.
Receive, verify, and capture all lime deliveries.
Manage petty cash.
Communicate and liaise with customers and stakeholders.
Knowledge
Proficiency in MS Office Suite
Skills
Professional telephone etiquette
Strong written and verbal communication
Report writing and minute-taking skills
Attributes
Customer-focused approach
High accuracy and attention to detail
Ability to maintain confidentiality
Strong interpersonal skills and good working relationships