Office Coordinator | First Quantum Minerals
📍 Johannesburg, South Africa.
Job ID: JR14905.
Type: Full-time, Permanent.
Closing Date: 3 October 2025.
About the Company
First Quantum Minerals (FQM) is a Canadian-based, global mining and metals company and one of the world’s top 10 copper producers.
With operations across Africa, Europe, the Middle East, Australia, and the Americas, we are known for our strong technical, engineering, construction, and operational expertise.
Our people are central to our success, and we foster a culture that values bold thinking, innovation, and continuous improvement.
Role Overview
Reporting to the Operations Procurement Manager, the Office Coordinator will manage the day-to-day administration of the Johannesburg office.
This includes overseeing building access, office maintenance, procurement of supplies, vendor management, Health & Safety compliance, reception, switchboard, document control, and travel arrangements.
Key Responsibilities
Office Administration & Services
Manage office access and visitor reception.
Operate the switchboard, answer calls, and direct queries appropriately.
Handle incoming/outgoing mail and distribute company communications.
Organize meetings, book venues, arrange catering, and manage invitations.
Monitor and coordinate office maintenance and service provider requests.
Track office supplies, place orders through the ERP system, and manage vendor relationships.
Oversee outsourced cleaning services and ensure office cleanliness.
Support the Finance team with vendor documentation for timely payments.
Conduct office inductions for new employees and visitors.
Health & Safety
Ensure compliance with health and safety regulations.
Schedule and record Health & Safety meetings.
Coordinate audits, evaluations, and safety reports.
Communicate safety updates to staff.
Travel Coordination
Arrange local and international travel (flights, transfers, hotels, car rentals).
Negotiate corporate rates with hotels and service providers.
Prepare travel itineraries and manage relevant documentation.
Maintain knowledge of visa, vaccination, and company travel requirements.
Qualifications & Experience
Education: Grade 12 required; further administrative, business, or secretarial qualifications advantageous.
Experience: 5+ years in office administration/coordination, with at least 2 years on an ERP system.
Strong MS Office skills (Word, Excel essential).
Excellent written and spoken English; additional languages a plus.
Highly organized, detail-oriented, and able to multitask.
Strong communication and interpersonal skills.
Personal Attributes
Friendly, professional, and service-driven.
Proactive and able to take initiative.
Discreet and able to handle confidential information.
Team-oriented with a flexible approach.
Why Join FQM?
A dynamic and challenging workplace with safety as a top priority.
Opportunities for growth within one of the world’s leading copper producers.
Competitive salary, discretionary bonuses, and long-term incentives.
Flexible working culture with performance-focused values.
Commitment to diversity, inclusion, and sustainable development.