Virago Recruitment.
Position: Personal Assistant & Office Administrator.
Location: Johannesburg, Gauteng.
Salary: R9 000 – R10 000 per month.
Type: Permanent | Skilled level | 1–3 years’ experience.
Closing Date: 18 October 2025.
Role Overview
Our media client is seeking a highly organized and detail-oriented Personal Assistant & Office Administrator to ensure smooth day-to-day operations in a fast-paced, dynamic environment.
This role is diverse and requires someone proactive, reliable, and able to manage multiple priorities with ease.
Key Responsibilities
Office Administration
Manage office operations, supplies, and service providers.
Open the office daily and ensure readiness for the team.
Update the office manual and maintain up-to-date contact details.
Diary & Travel Management
Coordinate schedules, appointments, and travel arrangements for the MD.
Event Coordination
Support with the planning of meetings, events, and functions (annual).
Security & Facilities
Oversee office security, alarms, and access for staff/visitors.
Finance Support
Handle petty cash, scan invoices, and assist the bookkeeper when required.
General Assistance
Act as the go-to problem solver for office challenges and last-minute requests.
Run errands, manage collections/deliveries, and assist with gifts and events.
Domestic Staff Oversight
Supervise 2 domestic staff, assign weekly task lists, and track supply needs.
Database & Records
Keep media rep contacts updated.
After-Hours Support
Occasionally assist during pitches, events, or overtime situations.
Desired Attributes
Organized: Able to keep processes structured and efficient.
Proactive & positive: Brings energy, initiative, and a “can-do” approach.
Quick thinker: Manages challenges calmly and effectively.
Tech-savvy: Strong MS Office skills and ability to troubleshoot basic IT issues.
Communicator: Excellent written and verbal communication.
Reliable & professional: Independent, approachable, and solution-driven.
Minimum Requirements
Own vehicle and valid driver’s license.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Strong Excel knowledge (used for status reports).
1–3 years’ office administration experience.
Comfortable in a fast-paced professional environment.
Strong command of English (written and spoken).
Ability to create occasional Facebook posts.
Note: Only shortlisted candidates will be contacted.