Personal Assistant & Committee Coordinator.
Location: Johannesburg (Roodepoort).
Company: Dymaxa.
Type: Permanent.
Salary: R20 000 CTC.
Dymaxa is seeking a Personal Assistant and Committee Coordinator to provide high-level administrative and secretarial support to the General Secretary (CEO).
The role ensures smooth daily operations, effective time management, and professional handling of sensitive matters.
The position also requires full responsibility for minute-taking during Council and Board meetings, coordinating meetings, preparing meeting packs, and handling travel arrangements.
Key Responsibilities:
Manage the CEO’s diary: schedule, confirm, and update appointments.
Book and prepare boardrooms for meetings and ensure timely reminders are sent.
Prepare, compile, and distribute Council meeting packs as per the annual calendar.
Take full minutes at committee and board meetings; distribute within 5 days.
Draft correspondence and documents for the CEO.
Handle confidential documents and ensure secure filing and storage.
Arrange travel, accommodation, and car hire for the CEO and meeting delegates.
Order stationery, supplies, and refreshments as required.
Manage catering and logistics for meetings and events.
Maintain the CEO’s filing system and update employee and management files.
Support colleagues with travel and meeting coordination when necessary.
Requirements:
Education: Matric (Grade 12). An administration diploma will be an advantage.
Experience: Minimum of 5 years in a related role, with proven PA/secretarial experience.
Diploma/experience in minute-taking (essential).
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Strong typing, data accuracy, and attention to detail.
Excellent written and verbal English communication skills.
Ability to multitask, prioritize, and work under pressure.
Professional, well-presented, punctual, and dependable.
Must have own transport and be available for meetings in Johannesburg and occasionally Pretoria.
Willingness to work after hours when required.
Behavioural Competencies:
Highly motivated, enthusiastic, and independent.
Strong organizational and communication skills.
Reliable and professional in all interactions.
Stable career history with a strong sense of accountability.
Closing Date: 4 November 2025
Posted: 05 September 2025
Application: Send CV to info@dymaxa.co.za