Receptionist.
28 November 2025 – 28 December 2025.
Permanent | Midrand, Gauteng.
Ref: JHB000229 | Admin, Office & Support.
Role Purpose
This position is responsible for creating a warm, professional front desk experience while providing essential administrative support across the office. The role helps maintain smooth communication, efficient meeting coordination, and compliance with internal standards, ensuring the office runs seamlessly in a fast-paced environment.
Key Responsibilities
1. Front Desk & Client Service
Greet clients, visitors, and contractors in a friendly and professional manner.
Manage the visitor logbook and issue access cards or passes.
Answer, screen, and direct incoming calls and emails promptly.
Handle general enquiries and escalate where necessary.
Keep the reception area neat and well-organised.
2. Office Administration
Handle all correspondence including emails, letters, courier parcels, and internal notices.
Perform filing, scanning, photocopying, and manage document storage.
Assist with drafting, formatting, and preparing documents.
Monitor and reorder stationery and office supplies.
Coordinate office maintenance requests (IT, plumbing, cleaning, etc.).
Support the preparation of meeting packs, reports, and admin tasks.
3. Meeting & Boardroom Coordination
Organise meetings and maintain the office calendar.
Book and prepare boardrooms, ensuring equipment and refreshments are in place.
Take minutes when required.
4. HR & Compliance Support (Basic)
Assist with distributing Health & Safety documentation.
5. Financial & Procurement Support
Manage petty cash and reconcile receipts.
Assist with purchase orders, supplier forms, and documentation.
Obtain quotes and prepare requisitions for approval.
Support invoice processing and follow-ups.
6. Facilities & Security Assistance
Work closely with building management, security, and service providers.
Log maintenance issues for office equipment or building concerns.
Assist staff with parking allocations and managing deliveries.
7. Staff & Event Coordination
Assist with planning small internal events or meetings.
Oversee refreshments, milk orders, and kitchen supplies.
Provide general admin support to departments when needed.
8. Professional Conduct
Maintain confidentiality at all times.
Deliver excellent customer service and clear communication.
Follow company procedures and uphold organisational standards.
Minimum Requirements
Grade 12 / Matric (essential).
1–2 years’ experience in a receptionist or admin role.
Customer service experience, especially managing calls and emails.
Skills & Competencies
Proficient in MS Office (Word, Excel, Outlook).
Strong verbal and written communication skills.
Calendar and meeting scheduling abilities.
Basic finance admin skills (petty cash, invoices).
For more information, please contact:
Siphokazi August