Location: Pretoria
Responsibilities
Welcome and assist clients and visitors, notify relevant staff of arrivals, and provide a professional first point of contact.
Manage conference room bookings, maintain electronic diaries, coordinate refreshments, and ensure rooms are clean and ready for use.
Manage visitor access, parking cards, boom gates, and ensure all access cards are accounted for daily.
Receive, record, distribute, and track all service documents, ensuring acknowledgment and sign-off are completed.
Maintain the reception area, coffee station, meeting facilities, and report maintenance or technical issues.
Qualification/s
Diploma or bachelor’s degree in office administration, Logistics, Business Administration, Hospitality Management or a related field.
Experience
5 supervisor level, preferably in professional services or legal industry
Valid driver’s license & PDP License
Skills and knowledge:
Knowledge of reception operations, visitor management, and customer service practices.
Proficient in Outlook, email management, scheduling, and general office administration.
Ability to maintain registers, booking schedules, reports, and service records accurately.
Skilled in handling switchboards, intercom
systems, and professional telephone etiquette.
Experience managing meeting room bookings, parking access cards, and visitor control processes.