Location: Johannesburg
Summary
To coordinate, plan & deliver day-to-day team tasks & activities in order to execute administration services accurately & timeously in support of org. policy compliance through the execution of predefined objectives as per agreed SOPs.
Description
Diary, meetings, events, and travel management
Manage the diary of the manager in an efficient manner by using Outlook to set up
meetings requested by the line manager or to accept meetings requested by others where the managers presence is needed. Ensure that MS Teams links are added to online meetings.
Liaise with relevant parties to re-schedule any meetings, based on a request from either the manager or the original meeting organiser.
Print all documentation relevant to the
meetings and prepare daily meeting packs and give them to the manager for their reference.
When requested to by the manager, attend in team meetings to take the minutes of the
meetings. Ensure that the minutes are typed, approved by the meeting chair, and distributed to the relevant parties within the agreed time.
Be available to meet new joiners to the team/function and assist them on their 1st day to get their laptop and access card.
Arrange access to the buildings and restricted floors
Arrange any venues and catering for any team events, as requested by the manager, and obtain the managers’ approval on any orders prior to placing them with the suppliers.
Education and Experience
(NQF level 4): Grade 12
Office administration diploma
Good Matric pass with English
At least 2 years working experience in an administrative role
Some experience working in a bank.
Knowledge & Skills
Interpersonal skills
Planning and organizing
MS Office (E-mail, Excel)
Verbal and written communication