Facilities Administrator – Redefine Properties.
Location: Sandton, Gauteng.
Type: Permanent.
Closing Date: 12 December 2025.
Role Purpose
The Facilities Administrator provides essential administrative and clerical support to centre management. This includes preparing documents and reports, managing orders, handling calls, and carrying out general office tasks. The role requires professionalism, reliability, and a commitment to safeguarding the company’s reputation and interests.
Key Responsibilities
Communication & Coordination
Maintain effective communication and working relationships with management, staff, and service providers.
Assist internal teams and service providers when required.
Keep management updated on activities, issues, and cleaning-related concerns.
Ensure friendly, professional interactions with clients and the public.
Administrative Support
Request job quotes as instructed by the Property/Facilities Manager.
Capture and issue orders through internal systems.
Contact contractors when needed.
Follow up on outstanding supplier invoices.
Track progress on ongoing or incomplete tasks.
Keep OHS (Occupational Health & Safety) files updated.
Handle switchboard duties: answering, transferring calls, and taking messages promptly.
Welcome visitors and ensure relevant staff are notified.
Manage boardroom bookings.
Arrange courier services, deliveries, and collections.
File and sort mail.
Direct emails and faxes to the correct departments.
Distribute internal memos and correspondence.
Assist with typing when required.
Support the Property Manager with turnovers, credit control, and tenant-related matters.
Keep the office tidy and manage stationery supplies.
The company may assign additional responsibilities when needed, based on operational requirements.
Skills & Competencies
High integrity and professionalism
Strong attention to detail
Proficiency in MS Office
Ability to work under pressure with quick turnaround times
Excellent verbal and written communication
Strong administrative and report writing skills
Conflict resolution and problem-solving skills
Time management
General computer proficiency
Experience & Qualifications
Grade 12 (essential)
A diploma/certificate in administration or a technical field is advantageous
2 years general administrative experience
At least 1 year of experience using administrative systems
Experience in property or facilities management is an added advantage
Experience dealing with customers and suppliers is beneficial
Prior exposure to the property industry is an advantage