Maintenance Administrator
Company: Greenway Farms.
Reference Number: GWR251031-1.
Contract Type: Permanent.
Business Unit: Operations – Maintenance Department.
Job Grade: C.
Number of Positions: 1.
Location: Tarlton, Gauteng, South Africa.
Closing Date: 15 November 2025.
Education Level: Diploma / Advanced Certificate.
Job Category: Administrative.
Job Summary
The Maintenance Operational Administrator is responsible for capturing, managing, and reporting all data generated by the Maintenance Department. This role ensures smooth operations through accurate data management, system oversight, and reporting.
You will manage key systems — including camera systems, vehicle tracking systems (Bidtrack), inventory data, and compliance records — while providing administrative and financial support as needed.
Minimum Requirements
Education & Experience
Matric Certificate (or equivalent) – essential
Diploma or certification in maintenance management, inventory management, or systems administration – advantageous
Experience in maintenance administration or systems support – preferred
Experience with Microsoft Power BI – advantageous
Skills & Competencies
Proficiency with maintenance systems (camera systems, Bidtrack vehicle tracking, etc.)
Strong knowledge of inventory management and reporting systems
Excellent organizational and time management skills
Strong written and verbal communication abilities
Skilled in report development and ensuring data integrity
Proficient in Microsoft Office Suite and Microsoft Forms
Ability to troubleshoot and resolve system issues
Able to work independently and collaboratively in a team
Physical Requirements
Ability to work in both office and operational environments.
Key Responsibilities
Camera Systems Management
Oversee the operation and maintenance of all business camera systems.
Conduct regular functionality checks and address issues promptly.
Maintain system logs and generate performance reports.
Vehicle Tracking System (Bidtrack)
Manage and maintain the Bidtrack system for accurate vehicle tracking data.
Add and update vehicle records, and review performance and usage reports.
Stores Inventory & Systems Management
Maintain accurate inventory and asset records.
Track usage, monitor stock levels, and identify discrepancies.
Support planning and documentation for all inventory-related activities.
Financial Administration Support
Provide backup support for the Maintenance Finance Administrator.
Assist with financial reporting, budgeting, and invoicing.
Reporting & Dashboard Development
Develop and maintain accurate reports and dashboards on system performance and maintenance.
Deliver reports to stakeholders on time.
Meeting Administration
Attend departmental meetings, record minutes, and distribute deliverables.
Present dashboard reports and updates on maintenance activities.
Microsoft Forms Development
Design and maintain MS Forms for the Maintenance Department.
Ensure data collection processes are effective and user-friendly.
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