Office Coordinator (Technical and Digitech).
Location: Midrand, Gauteng.
Company: SNG GrantThornton.
Type: Permanent.
Posted: 27 November 2025.
Closing Date: 15 December 2025.
Job Details
Division: Assurance.
Experience Level: Associate.
Industry: Accounting.
Role: Administrative.
Job Purpose
The Office Coordinator is responsible for ensuring the smooth functioning of the division by providing efficient administrative support and managing daily operational tasks.
Key Responsibilities
Administrative Support
Handle general admin tasks such as copying, scanning, mailing, and filing.
Assist in preparing reports, presentations, and various documents.
Support national asset control processes.
Manage centralised travel bookings including flights, accommodation, and car hire.
Assist the Head of Department, directors, and managers with administrative needs.
Respond to client emails on behalf of the Head of Department.
Prepare detailed travel arrangements, itineraries, agendas, and related documents (e.g., visas, forex).
Assist with proposal formatting to meet SNG standards.
Manage subcontractor onboarding and offboarding.
Gather information and prepare documents for quarterly reports to EXCO and MANCO.
Screen and direct incoming calls professionally.
Reconcile company credit cards each month.
Create and follow up on purchase orders; maintain subcontractor lists.
Scheduling & Coordination
Organise and coordinate meetings, events, training, and conferences.
Maintain directors’ diaries and manage appointments.
Set up conference calls and Teams meetings.
Handle department PO processing and follow-ups.
Communicate project updates to regional General Office Administrators.
Data Entry & Records Management
Capture data accurately and maintain departmental records, including learner trackers.
Track department expenses and reimbursements.
Ensure tenders are completed accurately and submitted on time.
Allocate tenders and opportunities to staff and managers.
Prepare non-technical tender submissions.
Attend events and exhibitions on behalf of the department and assist with brand visibility.
Update brochures and ensure marketing materials align with brand requirements.
Update CRM (HubSpot) weekly and follow up on outstanding information.
Staff Support
Conduct research for the team.
Check databases for updates on standards and legislation.
Organise departmental training.
Assist in publishing thought leadership material.
Provide general support to colleagues and assist with special projects.
Support national training officer and training programme needs.
Manage office equipment, stock, and maintenance.
Report on various items to the General Office Administrator Forum.
Technology Skills
Use Microsoft Office tools for word processing, spreadsheets, and presentations.
Troubleshoot basic technical issues and liaise with IT support.
Format presentations for staff and directors.
Ensure compliance for non-client portfolio tasks.
Support teams on client engagements and assist the National Coordinator with risk and resource allocation.
Follow up on client surveys and reference letters.
Training Programme Support (Tax, SAIT, SAIPA)
Track training needs and schedule required programmes.
Assist with SAIT and SAIPA trainee requirements.
Tax-Specific Support
1. Research & Training
Conduct daily research on tax developments (OECD, ATAF, SARS, etc.).
Maintain trackers for training, publications, and comment submissions.
Coordinate training sessions, dry runs, and follow-ups.
Track participation in industry-related tax forums.
2. Africa Desk Support
Track tax developments across African countries.
Obtain commentary from contacts and follow up on responses.
Assist with tender information across African jurisdictions.
Maintain updated contact lists and client-related research.
3. Webinars & Industry Participation
Track industry events and work with Marketing to ensure departmental involvement.
Assist in planning webinars and departmental events.
Qualifications
Diploma in Office Administration
Advanced proficiency in Excel and PowerPoint
Experience:
3–5 years in administrative, office assistant, or personal assistant roles
Strong organisational and multitasking ability
Excellent verbal and written communication
Proficient in Microsoft Office and relevant software
Detail-oriented with strong problem-solving skills
Ability to work independently and within a team