Receipting Clerk
Reference: RCL251114-1
Company: RCL Foods
Function: Procurement / Sourcing
Job Type: Permanent
Location: Randfontein, Gauteng, South Africa
Closing Date: 21 November 2025
Job Overview
RCL FOODS is seeking a Receipting Clerk to join the Operations & Engineering team within the Grocery Division. Reporting to the Buyer, the successful candidate will be responsible for accurate and timely receipting of engineering stock, non-stock items, and business unit services.
Minimum Requirements
Education & Experience
Grade 12 (Matric)
At least 2 years of experience in a similar receipting role
Knowledge
Understanding of procurement principles, systems, and methodologies
Experience working with ERP systems
Proficiency in MS Office, particularly Excel
Skills
Strong system skills
Good literacy and numeracy
Organisational awareness
Personal Attributes
Logical and process-driven
High attention to detail
Deadline-oriented
Key Duties & Responsibilities
1. Receipting
Receive goods and services promptly and in line with procedures
Ensure compliance with company standards and authority levels
Confirm the existence and accuracy of Purchase Orders (POs)
Ensure documentation and data are correct and complete
Receipt all invoices and delivery notes within 24 hours of receiving them
Follow the Emergency SOP for after-hours and weekend deliveries
2. Stock and Non-Stock Items
Verify that a PO exists before receipting any stock (only receipted against ERP POs)
Check invoices and delivery notes against the PO, ensuring:
Correct supplier
Correct item description
Correct quantities
Correct pricing
Required signatures (Storeman must sign receipt of goods)
Report any discrepancies to the Senior Buyer and do not process them in the ERP system
3. Services
Ensure service invoices and job cards (if required) are signed by the End User / Cost Centre Owner
Capture service receipts on the ERP system
4. Managing Stock, Non-Stock & Service Receipts
Return stock to the vendor if no PO exists, using a goods return advice or credit note
Verify invoices for correct VAT number and billing address
Capture goods receipts in the ERP system and note the receipt number on supplier documents
File purchasing documents (requisitions, quotes, POs)
Submit daily receipting packs to the Creditors team
5. Controlled Books
Manage issuing and returning of various process books
Ensure sufficient stock of these books and maintain a circulation register
6. Administration
Work closely with procurement and requisitioning teams
Resolve PO and receipt matching queries
File and manage all receipting-related documentation
Capture required data in the system
Identify process constraints and suggest improvements
Maintain all records accurately
7. Goods Returned Advice (GRA)
Ensure full and correctly signed documentation from Engineering stores
Check signatures, stamps, and completeness
Communicate with Supervisors and Buyers about assets (repair, refurbishment, scrap)
Maintain and update the GRA register with follow-ups
File completed documentation
8. Teamwork & Self-Management
Take ownership of tasks and manage time effectively
Communicate clearly and manage expectations
Support colleagues and assist towards achieving team goals